Documents / Financial
Bill of Sale
Transfer ownership of a vehicle, equipment, or other personal property — with title warranty and as-is terms.
Time
~5 min
Questions
17
Steps
3
Export
PDF · Word
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What we will cover
- 01
Seller & Buyer
- 02
What's Being Sold
- 03
Price & Condition
- 04
Review and generate
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State-specific versions
This document adapts to any US state during the interview. These pages cover what changes in the states where the differences matter most.
About this document
A bill of sale is the receipt-plus-contract for selling personal property — vehicles most commonly, but also equipment, boats, instruments, or furniture. It proves the transfer happened, on what date, for how much, and in what condition ('as-is' or with stated warranties), which protects the seller from later liability and the buyer from title surprises.
For vehicles, federal law requires an odometer disclosure on transfer, and most states require the title to be signed over and the sale reported to the DMV within a set window — some require notarization. Quill's vehicle version includes the odometer certification and DMV checklist.
Common questions
Do both parties sign a bill of sale?+
Best practice is yes — seller and buyer — so both acknowledge the price, condition, and transfer. Some states technically require only the seller's signature; a few require notarization for vehicles.
What does 'as-is' actually mean?+
The buyer accepts the item in its current condition with all faults, and the seller disclaims warranties (except the promise that they actually own it free of liens). Courts uphold clear as-is clauses, which is why Quill sets them out in capitals.
Is a bill of sale the same as the vehicle title?+
No. The title is the state's ownership record; the bill of sale documents the transaction. You typically need both — the bill of sale supports the price for sales-tax purposes and protects you until the DMV processes the title transfer.
General information, not legal advice — laws vary by state and change over time.